Section 11 Example-Records for Cropping Systems

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Records for Cropping System Nutrient Plan

Maintained records should summarize verifiable yields, the results of the P-Index, previous crops, previous manure applications, and commercial fertilizer applied for all fields that will potentially receive manure.
Records of manure analysis and the method of application on each field receiving manure shall also be maintained.

Recommended Records, Inspections, Logs	Sample Record
Strategic Plans / Records
1. Standard operating procedures for: Soil testing Manure sample collection P Index Results	Section 6 of Strategic Plan
Annual or Continuously Updated Records Most items should be completed for each field or management area
Field Nutrient Balance: a. Crop Available manure nutrient credit b. Annual pre-season plan for field-specific nitrogen and phosphorus balance summarizing planned crops, yields, nutrient credits for all nutrient sources). c. Post-season summary of crops grown, actual yields and nutrient balance	Part A, B, and C Of Annual Plan (Sect. 12, 13 & 14 of this document) or Annual Pre-Season Plan and Post- Season Summary for N and P (Heartland WQ Initiative– pg 26-27. *See link below for this and subsequent references)
Application Plan for equipment operator: a. Annual application plan identifying location, rate, form, method, and timing for manure and fertilizer. b. Post season summary of manure and fertilizer application rate	Equipment Operators Nutrient Applicators Plan (*Heartland WQ Initiative– pg 29)
Field specific nutrient application record: a. Date, rate, method and weather conditions (24 hours prior and following application) for manure application. b. Date and rate of fertilizer application c. Irrigation water use and nitrate analysis	Solid Manure And Irrigation Field Application Record (*Heartland WQ Initiative– pg 30 & 32)
Testing and monitoring a. Field specific soil test results b. Manure source specific test results	Attach Lab Summary & Enter into Part B, Crop Available Nutrients (*Heartland WQ Initiative-pg 6)
Application equipment records a. Application equipment calibration results b. Irrigation equipment checklist for backflow protection c. Irrigation equipment maintenance log	Solid Manure Spreader Calibration & Maintenance (*Heartland WQ Initiative– pg 35-36, 39-40)
Report of all manure spills resulting from land application to permitting authority (phone notification in 24 hours and written report within 5 days; check with your permitting authority for possible differences in reporting times for your individual state.	Livestock Waste Discharge Notification (*Heartland WQ Initiative– pg 21-22)
Annual Report (Submitted to permitting authority by January 31 of each year) a. Total number of acres of land that are covered by this facility's nutrient management plan b. Total number of acres of land where manure, litter, or process wastewater generated at this facility was spread. Include only land application areas that are under the control of this CAFO facility. c. Is the facility's nutrient management plan developed or approved by a certified nutrient management planner? d. Amount of manure, litter, and process wastewater that were generated at the facility in the 12 month period covered by this report.	Annual NPDES Report (*Heartland WQ Initiative– pg 45-47)

*Nutrient Management Plan: Records Checklist and Samples for Animal Feeding Operations
References above are to Heartland Water Quality Coordination Initiative document which summarizes the record keeping expectations of a nutrient management plan and provides the producer with sample records.

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